Executive Assistant

Executive Assistant

Requirements

• Discretion and professionalism in handling confidential information.
• A proactive, problem-solving mindset with a high level of attention to detail.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to multitask and prioritize effectively in a fast-paced setting.
• Associate’s or Bachelor’s degree preferred, or equivalent experience.
• 5+ years of related experience supporting executive-level leaders.
• Technology savvy, with strong Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) skills.
• Experience coordinating meetings, travel, and expenses.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage Scheduling & Communications: Coordinate meetings, maintain calendars, and handle correspondence on behalf of the GVP.
• Facilitate Meetings: Prepare agendas, gather relevant deliverables and reports, take meeting minutes, and follow up on action items.
• Support Travel & Expenses: Arrange travel and process expense reports.
• Prepare Documents & Reports: Assist in creating reports, presentations, and other business documents.
• Organize Events & Logistics: Help plan department meetings, team events, and off-site functions.
• Handle Administrative Tasks: Maintain records, track deadlines, and assist with office operations.
• Support Special Projects: Assist with ad hoc initiatives and operational improvements.

Preferred Qualifications

• A collaborative and service-oriented attitude.
• A proactive approach to anticipating needs and solving problems.
• High levels of professionalism and discretion.
• A keen eye for detail and efficiency.
• Strong interpersonal skills to engage with internal teams and external partners.
• Adaptability to changing work environments, tasks, and priorities.