Executive Assistant

Executive Assistant

Requirements

• 5+ years of experience providing high-level executive support, preferably to C-suite leaders.
• Bachelor’s degree in Business, Administration, or a related field.
• Proactive and resourceful mindset. You anticipate needs, solve problems, and take initiative.
• Exceptional organizational skills, with the ability to seamlessly juggle multiple priorities while maintaining keen attention to detail.
• Strong communication and relationship-building abilities, engaging effectively with executives, board members, and key stakeholders.
• Expert proficiency in Microsoft Office, Google Suite, and other productivity tools.
• Confidentiality, discretion, and emotional intelligence—you are a trusted partner to leadership.
• Ability to work independently and collaboratively, thriving in a fast-paced, high-expectation environment.
• A strong commitment to diversity, equity, and inclusion, ensuring an inclusive and supportive work environment.

Responsibilities

• Provide high-level administrative support, ensuring seamless daily operations for the COO, CCO, and President, including some urgent arrangements.
• Efficiently manage complex calendars, coordinating meetings and travel across multiple time zones.
• Anticipate and resolve scheduling conflicts weeks in advance, ensuring seamless operations.
• Strategically create time buffers to account for recurring meeting patterns that tend to extend beyond their scheduled duration.
• Handle confidential correspondence, draft communications, and prepare briefing materials for executive meetings, and engage with external counterparty’s EA’s to secure meetings.
• Act as a gatekeeper and strategic partner, prioritizing tasks and ensuring executives’ time is used effectively.
• Serve as the primary point of contact for internal teams, board members, and external partners, ensuring smooth communication and follow-through.
• Anticipate executives’ needs ahead of meetings, compiling critical information and briefing materials.
• Partner with leadership and cross-functional teams to plan and execute high-impact events, strengthening relationships with strategic partners, agencies, and key stakeholders.
• Champion team recognition and engagement initiatives, reinforcing our company’s Mission, Vision, Values, and How We Work.
• Proactively identify opportunities to optimize processes, improve efficiency, and enhance executive workflows.
• Manage special projects, balancing multiple priorities with precision and adaptability.
• Exercise sound judgment and discretion, ensuring alignment with company policies and executive preferences.

Preferred Qualifications

• Any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications.