Executive Assistant
| Company | Rocket Companies |
|---|---|
| Location | Cleveland, OH, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Junior, Mid Level |
Requirements
- Approximately 1-3 years in an Executive Assistant related role where one has been directly supporting executive level leaders (required)
- Professional level verbal and written communications skills
- Strong proficiency in the Microsoft Office suite
Responsibilities
- Processes and organizes a high volume of internal and external communication which includes mail, email, and voicemail
- Identifies priority communications, immediately alerting leader as necessary
- Manages email by drafting responses on the leader’s behalf, clearing out unnecessary messages, and distributing them to other team members as necessary
- Creates processes to increase efficiency
- Coordinates logistics and prepares materials for meetings, calls, and events
- Schedules and manages calendars
- Creates high level Power Point presentations for leadership to utilize during internal and external meetings
- Prioritizes meeting requests, working proactively to identify and mitigate schedule conflicts
- Prepares travel arrangements, including the creation of itineraries, air, and hotel accommodations
- Prepares monthly credit card statements for the corporate card and facilitates expense report approval from leadership
- Facilitates the accounting process by requesting purchase orders and trafficking invoices
- Additional personal tasks as needed to support daily efficiencies, such as gift pickup, meal coordination, and the like
- Composes routine correspondence and schedules and coordinates team events
- Records notes within meetings and communicates to the appropriate parties
- Conducts research, compiles data, and prepares drafts for consideration by senior leaders
- Acts as a liaison between their leader and common stakeholders
- All other duties as assigned
Preferred Qualifications
- Associates or bachelor’s and/or prior technical experience (preferred)
- A proactive approach to problem-solving with strong decision-making skills
- Ability to multi-task at an advanced level
- Manage time effectively to ensure all work is completed timely and effectively
- Able to perform tasks within established procedures
- Ability to organize a daily workload by priorities
- Focus on details to reduce errors and increase efficiency
- Organize work to maximize productivity
- Plan work projects to ensure efficiency