Executive Assistant

Strong organizational skills with the ability to prioritize tasks effectively.
Excellent communication and interpersonal skills to collaborate with diverse stakeholders.
Must be able to pass pre-employment drug and alcohol screening.
Detail-oriented with strong clerical skills, including proficiency in Microsoft Office Suite, Zoom, Slack and Jira along with standard office equipment.
A proactive approach to problem-solving with strong decision-making capabilities.
Prior 2-3 years office management with 1 year prior experience supporting a senior level executive.

Answer phones in a professional and polite manner.
Maintain relationship with the building’s personnel for appropriate access to the suite.
Greet and route guests, clients and vendors to the appropriate location or staff member.
Inventory, order, receive and maintain office inventory supply needs.
Coordinate, arrange or perform activities associated with mail distribution, schedule of routine maintenance and mail pickup and call for security as needed.
Research, compile, and prepare reports, correspondence, or other information required by management.
Coordinate events and office activities including ordering of food.
Manage the public spaces calendars.
Manage the office suite including light cleaning to maintain shared, public spaces in order for effective and efficient running of the office.
Coordinate, as requested, travel and meetings for Executives in Dallas office.
Ensure while Executive is traveling that any modifications are made for delays and cancellations.
Assist with light word processing, email management, and power point creation as requested by Executive.
Handle inbound inquiries for Executive to determine viability of scheduling.
Act as an ambassador of the brand and Executive/Office you represent in all correspondences inside and outside of work.
Handle personal and business credit card as required for transactions related to the business needs of the regional office team and Executive leads.

Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
Working with Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic form.