Executive Assistant

3 to 5 years’ experience of relevant work in a complex and fast-paced environment
High proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint
Experience with Sharepoint and Confluence management
Experience with expense reporting and travel management tools (Concur & Egencia preferred)
Highly capable managing multiple tasks and supporting multiple teams and leaders
Experience working on assignments that are moderately complex in nature where judgement is required to resolve problems and making routine recommendations
Effective communicator, both written and verbal

Manage and maintain multiple Vice Presidents’ complex calendars to ensure accurate scheduling and organization
Coordinate VPs staff meetings, events, and off sites, including agenda management, meeting logistics, off-site organization, and material preparation
Develop and lead administrative processes for a globally distributed team including but not limited to space coordination, procurement, alias management, internal / new hire onboarding, and event management
Coordinate domestic and international travel including scheduling and end-to-end logistics and timely expense report processing
Seek to improve efficiency for VPs and teams with processes, meetings, and schedules
Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all transactions to include communicating and working with highly confidential and sensitive information