Executive Assistant

10 years of project/program support experience and a minimum of 3 years supporting C-level executives
Proactive and continuous improvement mindset
Comfort working in an ambiguous, evolving environment that is undergoing exciting transformation
The ability to take initiative and manage programs end-to-end with minimal oversight
Acute attention to detail and understanding of best-in-class service/hospitality principals
Demonstrated success working under tight deadlines with competing and changing priorities, while ensuring accuracy and professionalism
A high level of personal ownership, initiative, drive, accountability, and maturity
Excellent written and verbal communication skills, with the ability to present thoughts clearly, accurately, and succinctly
Digitally savvy and proficient with Outlook calendar and Microsoft Office suite; primarily Word, Excel and PowerPoint

Partnering with the executives you support to ensure all duties are carried out accurately and efficiently
Managing several executive calendars, making informed decisions regarding availability, keeping the executives apprised of calendar, action items, messages and follow-up regarding relevant business issues, both internal and external
Creating domestic and international travel itineraries and anticipating and planning for details that may arise during travel
Serving as a project leader for special events, lunches and dinners including agenda creation, logistics, catering and production logistics
Creating and editing documents in Word, PowerPoint and Excel with finesse and acute attention to detail
Governing deadlines, agendas, and timelines for projects and other deliverables
Handling highly confidential information discreetly
Interfacing with the Function and supporting requests including partnering with other assistants across the group
Liaising with Facilities, Auditors, Team Leaders and others across WPP network