Executive Assistant
| Company | Focus Financial Partners |
|---|---|
| Location | Boston, MA, USA, Albany, NY, USA, New York, NY, USA |
| Salary | $55000 – $65000 |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Junior |
Requirements
- 1+ years of administrative support experience in a fast-paced environment; financial services experience a plus.
- Proactive, solution-driven, with the ability to anticipate needs and gather relevant information.
- Detail-oriented with strong organizational, follow-up, and multitasking skills.
- Able to thrive under pressure, managing multiple projects and deadlines with professionalism.
- Excellent communication skills, both written and verbal, with the ability to interact with all levels of staff and clients.
- Discreet and trustworthy, handling sensitive information with confidentiality.
- Bachelor’s degree preferred.
Responsibilities
- Oversee and coordinate all logistics for executive meetings, events, and travel arrangements, ensuring seamless execution for executives and other team members as necessary.
- Compile and prepare comprehensive reports, presentations, and relevant materials to ensure executives are fully equipped for meetings, events, and travel engagements.
- Manage the setup and breakdown of catering services and meeting facilities, ensuring operational efficiency and a professional atmosphere for all gatherings.
- Provide reliable backup support to administrative team members, ensuring continued office functionality and smooth workflow in the absence of personnel.
- Accurately prepare and submit detailed expense reports, ensuring compliance with company policies and timely processing.
- Serve as the primary point of contact between executives, internal teams, and external partners, fostering effective communication and relationships.
- Assist with planning and tracking key projects, ensuring deadlines and deliverables are met in alignment with organizational goals.
Preferred Qualifications
- Bachelor’s degree preferred.