Executive Assistant

Executive Assistant

Requirements

• An Associate’s degree in business administration or higher
• At least 5 years’ experience in an Administrative Assistant, Executive Admin or Secretary in a professional capacity
• Strong written and verbal skills
• Attention to detail
• Professional, personable, demonstrate solid judgement, attention to detail and responsible in manner
• Organized, thorough, and conscientious. Establishes priorities, ability to multi-task and follows through on tasks to completion
• Demonstrate discretion and confidentiality
• Ability to work independently and cooperatively in a team setting
• Proficient in the use of typical office desktop packages, such as Outlook, Word, Excel PowerPoint is essential for this role

Responsibilities

• Providing proactive, thoughtful, high quality service
• Interact with senior leaders and other administrative professionals throughout the firm
• Multitasking efficiently, managing multiple calendars and requests with the ability to prioritize accordingly
• Calendaring such as scheduling calls/meetings across multiple parties (internally/externally) and helping leaders organize such events
• Booking travel with our appointed agency
• Providing materials and additional information to internal clients as follow-up to meetings/events
• Printing and preparing additional materials for internal/external meetings
• Entering expenses on behalf of the team which as a delegate, may include approving expense reports on behalf of senior leaders
• Provide or coordinate general support to visitors
• Coordinating conference calls (Webinars/Zoom) with internal groups
• Managing the needs of the offices such as ordering supplies, liaising with facilities, etc.
• Routing internal approvals for check requests
• Assisting with Power Point presentations

Preferred Qualifications

• Past experience working with Global regions preferred