Executive Assistant

Minimum of 5 years of experience as an Executive Assistant, preferably supporting multiple executives in a fast-paced environment.
A bachelor’s degree in Business Administration or a related field is preferred.
Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.
Excellent verbal and written communication skills, with the ability to effectively communicate with individuals at all levels of the organization.
Demonstrate high degree of professionalism, discretion and confidentiality.
Proficiency in Microsoft Office Suite, calendar management software, and collaboration platforms.
Strong attention to detail and accuracy in all aspects of work, including document preparation and data management.
Proactive and resourceful in identifying and resolving issues or challenges, demonstrating strong problem-solving skills, and ability to think critically.
Ability to adapt to changing priorities and work effectively in a dynamic and fast-paced environment.
Highly professional demeanor and appearance, with the ability to represent your executives and the organization in a professional manner.

Coordinate and manage complex schedules for multiple VPs, including internal and external meetings, travel arrangements, and events. Prioritize and resolve conflicts with a focus on maximizing efficiency.
Organize and prepare materials for meetings, including agendas, presentations, and minutes. Ensure timely follow-up on action items and commitments.
Serve as the primary point of contact for internal and external communications, including managing email correspondence, preparing reports, and drafting executive communications, ensuring accuracy and attention to detail.
Plan and coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reports.
Assist with the planning and execution of special projects, initiatives, and events as directed. This may include research, data analysis, and coordination with cross-functional teams.
Handle sensitive and confidential information with the utmost discretion and professionalism.
Perform a variety of administrative tasks, including document management, expense reporting, and ad hoc tasks as directed.
Build and maintain positive working relationships with key stakeholders, including executives, team members, and external partners.
Identify and implement process improvements to enhance efficiency and effectiveness.
Assist in organizing and coordinating team events and off-site meetings, ensuring smooth execution.