Executive Assistant - Cloud

Executive Assistant – Cloud

3-5 years of experience in an executive administrative role
Exceptional communication skills—written, verbal, and interpersonal
Strong attention to detail—accuracy in numbers, logistics, and communication
Ability to exercise discretion and confidentiality with sensitive information
Ability to prioritize conflicting needs and manage time effectively in a fast-paced environment
Proactive attitude, always looking for ways to help and improve processes
Ability to work independently while keeping stakeholders informed and aligned
Proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.)
Positive, can-do attitude and a growth mindset
Eager to grow with the organization and take on new challenges

Provide quality, timely, and detailed administrative support to Crusoe Engineering/ IT leadership, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities
Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across team, cross-functional, and external meetings
Thoughtfully manage scheduling requests to ensure effective time management for executives
Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through
Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication
Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events and activities
Perform occasional personal tasks and errands for leadership as needed
Handle other clerical or administrative duties as assigned
Be accessible and available during the traditional workweek, with occasional flexibility outside standard hours for urgent matters