Executive Assistant – Finance & Capital Markets

Executive Assistant – Finance & Capital Markets

Requirements

• At least 2+ years of relevant full-time experience supporting a high-level executive.
• Possesses excellent time management and problem-solving skills with significant experience proactively and effectively managing multiple projects simultaneously.
• Has a strong sense of urgency and attention to detail.
• Ability to work independently.
• Able to influence others and communicate tactfully to accomplish complex assignments requiring cross-organization cooperation.
• Has a proven track record of being calm and focused under pressure, maintaining professional interactions with associates at all levels and establishing rapport quickly.
• Interacts positively and professionally with Executive’s external and internal networks and exhibits sound judgement on the ability to make reasonable decisions in the absence of direction.
• Ability and willingness to utilize and leverage technology in performing responsibilities including a commitment to maintaining electronic records and other digital mediums.
• A basic knowledge and interest in renewable project development.
• Eligible to work in the United States without the need for employer visa sponsorship now or in the future.

Responsibilities

• Primary responsibility is handling all administrative matters for the EVP and SVPs, which includes but are not limited to coordinating events, scheduling meetings, organizing attendees, overseeing all travel arrangements, coordinating signatures.
• Provide a similar level of support to the team members as needed.
• Anticipate the needs of the executives and resolve operational and administrative issues before they arise. Highlighting priorities for upcoming activities and handling meeting preparation.
• Responsible for consolidating weekly functional area reports.
• Manage weekly, monthly, and quarterly team meetings.
• Manage contract administration processes and procedures and purchase order approval workflows for team.
• Ability to utilize and leverage technology to perform responsibilities, including a commitment to maintaining electronic records and other digital mediums (CRM, SharePoint, Excel, etc.).
• Prepare or modify presentations, press releases, and other documents as needed.

Preferred Qualifications

• Bachelor’s Degree
• 5+ years of relevant full-time experience supporting an Executive and their team.
• Discretion when working with sensitive company and personal information.
• Proficiency in Microsoft Office applications and operation of office equipment.
• Maintain a high-level of confidentiality at all times.
• Self-directed, reliable, and independent when necessary to complete projects with limited supervision.
• Demonstrate ability to prioritize time sensitive and competing issues.
• Willingness to be available during atypical hours if a high-priority event arises.
• Professional, positive, and resilient.