Executive Assistant I

High School diploma or equivalent
AA/AS degree (or other 2-year post high school training)
Must have a working-level knowledge of the English and Japanese languages, including reading, writing, and speaking of both languages
A minimum of 2-3 years’ experience in fast-paced, high volume administrative support, executive assistant, coordinator or similar role
Expert-level written and verbal communication skills, including experience supporting or interfacing with staff
Strong computer skills in Word, Excel and PowerPoint to put together proposals, project planning and status updates and executive presentations
Ability to work in a fast pace environment with repeat interruptions

Administration for Leadership Team (support the following)
Scheduling & coordinating meetings with Leadership
Standard Calendar coordination, scheduling and Management
Expense Pay (processing, monitoring, follow up)
Travel (account set up, booking, etc.)
Assist with scheduling interviews that require members of the Leadership Team
Help maintain good working relationships with internal and external individuals/companies/groups (Tesla teams, Hotels, Restaurants, etc.)
Help obtain approvals/signatures to contracts, NDAs, etc.
Offsite Workshops/meetings and events coordination
Ability to maintain confidential schedules, correspondence, conversations, personal info, etc.
Visitor Coordination (including by not limited to the following)
Data management/analysis (data entry and maintains records)
Provide directions on booking travel, Expense Pay, and Company Credit Card application to employees.
Forward thinking/planning
Self-starter
Problem solving abilities
Always looking on how to improve &/or create processes
Other job assigned by leadership