Executive Assistant – Interior Design

Executive Assistant – Interior Design

Requirements

• Bachelor’s degree in Interior Design, Business Administration, Construction Management, or related field (preferred)
• 3-5 years of experience in an executive assistant or project coordinator role, with a focus on construction or interior design
• Strong understanding of construction processes, project management, and interior design workflows
• Proficient in CAD Design software as well as Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to prioritize tasks and manage time effectively
• Ability to work in a fast-paced environment and handle multiple projects simultaneously
• Direct experience with interior design concepts, materials, and vendor relationships
• Proactive and self-motivated with a high level of attention to detail
• Strong problem-solving skills and the ability to work independently or as part of a team
• Excellent interpersonal skills with the ability to collaborate with diverse teams
• Flexibility and adaptability to changing project requirements and deadlines

Responsibilities

• Assist the SVP and Development and Construction teams in managing project schedules, deadlines, and budgets
• Coordinate with contractors, vendors, and subcontractors to ensure timely delivery of materials and services
• Assist with the design and execution of suite renovations, model apartments, leasing centers, and common area amenities
• Maintain organized records of design concepts, specifications, and approvals for various projects
• Nurture positive relationships with various internal and external stakeholders. Communicate effectively verbally and in writing to expedite and track project progress
• Assist team in selecting and sourcing materials, furniture, and finishes for project spaces
• Coordinate design timelines, approvals, and sample deliveries to ensure deadlines are met
• Creating and maintain design boards, presentations, and layouts
• Maintain inventory of design samples and assist in showroom visits and product selection and procurement processes
• Develop and manage relationships with architects, designers, suppliers, vendors and manufactures
• Manage and organize, meetings, and travel arrangements for the SVP and Director and Development and Construction
• Prepare, proofread, and format documents, presentations, and reports
• Assist with the preparation of contract documents and procurement processes
• Take meeting minutes and ensure follow-up on action items and deadlines
• Serve as a primary point of contact between internal teams, contractors, architects, and designers
• Ensure clear communication across departments and handle requests or issues in a timely manner
• Provide excellent customer service and facilitate internal and external client interactions as needed, including resident and commercial tenant-related inquiries during renovations

Preferred Qualifications

No preferred qualifications provided.