Executive Assistant – Legal – Finance – People – And Marketing

Executive Assistant – Legal – Finance – People – And Marketing

Requirements

• 5+ years of experience as an Executive Assistant supporting senior executives, preferably in tech or a fast-paced corporate environment, or relevant applicable experience managing programs, projects or calendars for leaders
• Experience supporting Finance & Legal, People and/or Marketing functions preferred
• Strong organizational skills with excellent attention to detail
• Strong ability to thrive in a fast-moving environment and manage competing priorities effectively
• Outstanding communication skills—both written and verbal
• High level of integrity and ability to handle confidential information
• Proficiency with Google Workspace, Microsoft Office, and tools such as Zoom, Slack, and expense management platforms.

Responsibilities

• Provide calendar management, meeting coordination, and travel arrangements for Finance & Legal, People and Marketing executives, includes scheduling of quarterly Board and Compensation Committee meetings
• Act as a liaison, and sometimes gatekeeper, managing communications and ensuring timely responses to internal and external stakeholders.
• Prepare and organize materials for meetings, including agendas, presentations, and reports.
• Manage confidential and sensitive information with the utmost discretion.
• Support budget tracking, invoice processing, and expense reporting across departments.
• Own coordination and tracking of signatures and documents, and ensure documents are shipped to the correct recipients
• Coordinate cross-functional projects and track progress on departmental initiatives.
• Plan and execute team events, offsites, and internal meetings as needed

Preferred Qualifications

• Experience supporting Finance & Legal, People and/or Marketing functions preferred.