Executive Assistant & Office Coordinator-Vaccines

Bachelor’s degree in Business Administration, Office Management, or a related field preferred
Minimum of 5 years of successful executive assistant experience (preferably within pharma)
Excellent written and verbal communication skills
Proficiency in MS Office and digital savviness
Strong organization and prioritization skills
High level of professionalism, discretion, and confidentiality
Ability to work independently and as part of a team; proactive and detail-oriented
Ability to manage multiple projects with skill and quality and be the central support resource for the business unit
French speaking in addition to English is a plus

Provide comprehensive administrative support to the General Manager, Vaccines, Canada
Oversee the day-to-day operations of the office, ensuring a well-organized and efficient work environment
Plan, coordinate, and prepare key events and meetings, ensuring all logistical details are managed effectively
Manage purchase orders and invoicing processes for the vaccines team, in partnership with other coordinators
Serve as a liaison between the General Manager and internal/external stakeholders, handling communications and correspondence with professionalism and confidentiality
Act as the Health, Safety, and Environment (HSE) relay for the vaccines commercial operations team
Support vaccines team managers in onboarding new team members
Strive for efficiency and coordinate activities to continuously improve the work environment (communication, simplification, on-site work environment)