Executive Assistant – Operations & Office Administrator

Executive Assistant – Operations & Office Administrator

Requirements

• 5+ years of experience providing executive support to senior-level executives, preferably in a fast-paced environment. Office Management experience is a plus!
• Proven ability to manage complex calendars, travel arrangements, and expense reports.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to prioritize tasks effectively.
• Proficiency in G-Suite
• Ability to work independently and as part of Oura’s administration team.
• Strong problem-solving skills and a proactive approach.
• Ability to maintain confidentiality and handle sensitive information.
• Must be based in the Los Angeles area.

Responsibilities

• Provide high-level administrative support to the CFO and CMO, including complex calendar management, meeting scheduling, travel coordination, and facilitating cross-functional communication.
• Serve as a primary point of contact, screening and prioritizing incoming communications while handling sensitive information with discretion.
• Prepare and organize materials for meetings, presentations, and reports.
• Manage and reconcile expense reports, ensuring alignment with company policies and procedures.
• Expertly manage and optimize calendars and travel, proactively resolving scheduling conflicts.
• Plan and coordinate meetings, including preparing agendas, taking minutes, and tracking follow-up on action items.
• Handle highly sensitive and confidential information with the utmost professionalism and discretion.
• Ensure a well-organized and efficient office environment to support daily operations, shipping/receivables, and vendor management.
• Support the coordination of office events, meetings, and team activities.
• Serve as the primary point of contact for all general office inquiries and requests.

Preferred Qualifications

• Office Management experience is a plus!