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Executive Assistant Senior – Office of the President and Chief Executive Officer – Ceo
| Company | Intermountain Healthcare |
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| Location | Salt Lake City, UT, USA |
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| Salary | $43.67 – $67.41 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Senior |
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Requirements
- Experience supporting a c-suite executive including expert knowledge of professional administrative practices and procedures, ability to effectively represent executive leadership, and perform independently and consistently in a high-paced work environment
- Experience proactively managing complex executive calendars, high-volume travel, and accurate and timely expense reporting
- Masterful organizational skills and attention to detail
- Ability to strategically plan, coordinate, facilitate, manage, and execute executive-level meeting support for both remote and in person meetings
- Excellent verbal and written communication skills and customer service skills in interactions with leaders, caregivers, patients, members, and the public while exercising sound judgement and discretion
- Proficient time management, ability to prioritize and flex work to align with business operational priorities
- Ability to manage conflicting priorities with professionalism and composure
- Excellent interpersonal skills with internal and external senior-level leaders and support teams with ability to collaborate and communicate effectively and professionally in a team environment
- Ability to work proficiently with multiple priorities and deadlines without constant or direct supervision
- Efficiency in problem solving, tracking actions and outcomes from beginning to end, and project coordination
Responsibilities
- Proactively anticipates and manages the executive-level administrative needs to support the fast-paced environment of the Office of the President and CEO in a professional, time-sensitive, accurate, and confidential manner
- Primary responsibilities include strong, proactive, and independent critical thinking and relationship building on behalf of the organization and the Office of the President and CEO
- Masterfully accurate management of executive calendars while prioritizing CEO’s time efficiently and resolving conflicts quickly
- Advanced-level organization of CEO’s daily flow of work, communications, and meetings that are reflective of the CEO’s priorities
- Timely and professional responsiveness to inquiries and requests with diligent and detailed follow through and tracking beginning to end
- Planning, coordination, and execution of executive-related meeting logistics and gatherings for the Office of the President and CEO including the System Board of Trustees meetings
- Meticulous management of high-volume travel arrangements and timely expense reporting
- Strong collaboration with leaders and support teams aligned to the Office of the President and CEO
- Support of system priorities and strategies, and special projects aligned to the business needs
- Works as a competent and engaged member of the Enterprise Leadership Team executive assistant team
Preferred Qualifications
- Bachelor’s degree in business administration or healthcare administration, or related area
- Experience working in a highly professional C-Suite setting
- Experience working and making independent decisions
- Experience working in a matrixed healthcare setting
- Experience with events coordination and planning
- Leadership experience (e.g., providing training to others on their job duties, coordinating work, acting as a team lead)
