Executive Assistant to Chief Strategy Officer HDD
| Company | Western Digital |
|---|---|
| Location | San Jose, CA, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Senior, Expert or higher |
Requirements
- Engage with Executive and C-suite Leadership: Collaborate closely with senior leadership, ensuring seamless communication and alignment.
- Onsite Presence and Operational Awareness: Maintain a consistent and proactive presence at headquarters to stay informed on key developments and organizational dynamics.
- Document Preparation and Communication: Demonstrate proficiency in preparing clear, concise documents, including PowerPoint presentations, straightforward Excel models, and meeting summaries, leveraging AI tools for efficiency.
- Experience in a Global, Multinational Environment: Navigate the complexities of working across multiple time zones and manage cross-functional teams within a global organization.
- Minimum of 8 years supporting an Executive Vice President / Senior Vice President (equivalent), of a large public company; ideally having exposure to consulting environment.
- Daily presence at WD’s Great Oaks office is required.
Responsibilities
- Calendar Management: Ensure the leaders time is well organized and used to best support the goals of group and the broader company.
- Meeting Planning and Organization: Assist the leader in the planning and organizing of internal and external meetings, team off sites, country visits, and other meetings.
- General Inquiries: Act as the source for inquiries into the leaders office and the ability to refer routine matters to appropriate parties.
- Correspondence/Approvals: Act as a proxy for communications and approvals, where applicable.
- Tool Management: Manage expense reports, SOW’s and PO’s, and become savvy with WD’s internal tools such as M365, Co-Pilot etc.
- Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips.
- Projects: Partners with key stakeholders within the group and other senior leaders on special projects, as needed.
- Travel: Manage the leaders travel needs, including planning optimum travel arrangements.
- Community: Build the necessary communities to further drive your own development, and to support your peers across the business.
Preferred Qualifications
- Excellent written and oral communication skills
- Excellent time management skills
- Highly organized, resourceful, and detail-oriented
- Ability to prioritize and manage multiple tasks at the same time
- Ability to work unsupervised
- Utmost integrity and professionalism
- Must be a team player, able to work across multiple different teams
- Ability to carefully manage the time of the executive, while also ensuring openness, being approachable and easy to deal with
- Demonstrated ability to mentor and guide other administrators, as well as partner with peers for shared success