Executive Assistant to the Executive Team

Executive Assistant to the Executive Team

Requirements

• Bachelor’s degree.
• 5+ years of administrative support experience in a fast-paced environment, preferably within a startup or high-growth company.
• Meticulous attention to detail, ensuring accuracy and precision in all tasks supporting executives.
• Growth mindset, constantly seeking better tools, processes, and efficiencies to improve executive support and operational effectiveness.
• Technical proficiency, with strong expertise in Google Workspace (Gmail, Sheets, Docs, Slides, etc.) and a willingness to learn and implement new productivity tools.
• Adaptability & problem-solving, thriving in a dynamic environment and handling unexpected challenges with resourcefulness and a solution-oriented mindset.
• Exceptional communication skills, both written and verbal, with the ability to interact effectively with executives, stakeholders, and teams.
• Sound judgment & discretion, maintaining confidentiality and handling sensitive information with professionalism.
• Strong organizational & interpersonal skills, excelling in executive-level support and fostering collaboration.
• Agility & proactiveness, quickly adjusting to shifting priorities, staying stakeholder-focused, and remaining positive under pressure.
• Flexibility to travel to our Berkeley office as needed.

Responsibilities

• Track and prioritize initiatives by attending key meetings, setting weekly objectives, and ensuring follow-through on critical tasks.
• Align the calendars of multiple executives with their top priorities, ensuring meetings, appointments, and travel are structured for maximum efficiency, impact, and minimal conflict.
• Oversee the travel logistics for multiple executives, managing flights, accommodations, and ground transportation, while providing detailed itineraries and pre-meeting briefings tailored to each executive’s needs.
• Draft, refine, and deliver high-quality reports, presentations, and correspondence for each executive, ensuring clarity and alignment with their objectives and decision-making processes.
• Offer proactive onsite support, including managing visitors, deliveries, and logistics, ensuring each executive’s workspace is organized and conducive to productivity.
• Act as the central point of contact for multiple executives, facilitating seamless communication and alignment between internal teams, external partners, and stakeholders.
• Own the planning and execution of events and strategic gatherings for the executive team, ensuring flawless logistics and delivering high-impact experiences that align with business objectives.
• Address executive requests promptly, resolve scheduling conflicts, and manage day-to-day operations with efficiency and discretion, ensuring executives can focus on their core responsibilities.
• Filter and screen calls, requests, and issues for multiple executives, prioritizing mission-critical tasks and shielding them from distractions to maintain focus on their highest priorities.

Preferred Qualifications

No preferred qualifications provided.