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Executive Assistant – Travel & Logistics
| Company | Axle |
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| Location | North Bethesda, MD, USA |
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| Salary | $85000 – $105000 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Mid Level |
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Requirements
- Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience)
- 3+ years of experience arranging travel and supporting senior-level executives in a corporate environment
- Strong written and verbal communication skills
- Demonstrated time management skills
- Professional and polished demeanor
- Familiarity with AI-driven platforms and a willingness to explore new tools to improve workflow
- Strong organizational, critical thinking, and problem-solving skills
- Self-starter with the ability to anticipate needs and take initiative
- Ability to manage multiple projects simultaneously and deliver on projects with conscientiousness of detail
- Strong commitment to ethical conduct and integrity
- Must be willing to work in our Rockville, Maryland office. This is not a hybrid position.
Responsibilities
- Coordinate end-to-end travel arrangements across the organization, including flights, hotel bookings, transfers, and activity reservations.
- Streamline Axle’s travel management process into a centralized, efficient system that maintains accurate records and expense documentation.
- Leverage AI tools and platforms to optimize administrative workflows, including calendar management, data organization, and travel planning
- Stay current with emerging technologies to enhance efficiency and support executive-level operations
- Display excellent organizational skills to structure daily schedules, manage project timelines, and prioritize executive needs.
- Schedule meetings, prepare agendas, and document resulting action items
- Assist with tactical and thoughtful written and verbal messaging to ensure consistent and quality dialogue with stakeholders.
- Manage access to key stakeholders by screening communications, prioritizing inquiries, and coordinating schedules to ensure optimal time management.
- Provide high-level research support on industry trends, key stakeholders, and emerging growth opportunities to aid executive initiatives.
- Provide general administrative support and assist with any other tasks or projects as needed by the executive.
Preferred Qualifications
- Familiarity with AI-driven platforms and a willingness to explore new tools to improve workflow.
