Executive Business Administrator - Legal + Corporate Affairs

Executive Business Administrator – Legal + Corporate Affairs

Previous administrative experience supporting Legal and Corporate Affairs leaders in a dynamic, fast paced environment
Bachelor’s Degree preferred. High school diploma or general education degree (GED) required
Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges with superb attention to detail
Extensive technical skills with Google Workspace, Zoom, Slack and Navan among other tools and processes such as purchase orders
Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them
Proven leadership skills and demonstrates “one team” mindset; able to partner with other EBAs and work well across GitLab
Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
Approachable and effective communicator across various communication channels and with all levels of the organization
Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)

Support and work closely with VP of Corporate Development, VP of Legal, Privacy + IP, Sr. Director of Legal, Employment and the Sr. Director of Legal, Risk Management and Dispute Resolution
Own and proactively manage a complex, changing, high-volume calendar across multiple time zones and travel schedules
Make recommendations for the Executive in regard to their time management, prioritization, delegation and organization
Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary
Plan events such as team off-sites, team building activities and company kick-offs as needed
Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
Compile receipts to submit timely and accurate expense reports on a monthly basis
Provide coverage for other EBAs
Run and lead special projects upon request
Must be able to work flexible hours to support international business meetings and some travel is required in most roles
Other duties as assigned in support of the business (ad hoc tasks)
Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie