Facilities Analyst – Ams
| Company | ByteDance |
|---|---|
| Location | Los Angeles, CA, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Mid Level |
Requirements
- 3+ years of experience in facilities management or workplace operations
- Skilled in generating and tracking spreadsheets
- Proficient in reviewing and analyzing data
- Innately passionate about enhancing the workplace experience
- Strong attention to detail
- Highly organized with excellent time management skills
- A critical thinker and problem solver who anticipates needs
- A collaborative team player who approaches every task—big or small—with grace and a positive attitude
Responsibilities
- Support Facilities Managers with the procurement system tasks
- Data collection for facilities operations in order to make informed decisions
- Onboard and offboard vendors per ByteDance policies and procedures
- Gather and track monthly financial data to review financial performance
- Assist in facilitating the forecasting process for Annual OpEx and CapEx Budgets
- Assist in facilitating Facilities related tickets via the ticketing system
- Review and process invoices for payment
- Facilitate submission of contracts via internal systems
- Assist in tracking headcount data for each office location
- Assist in generating scope for IFM service provider for new locations
- Collect project closeout documentation for build-outs
- Organize and maintain folder structure for facilities operations
Preferred Qualifications
- Exceptional customer service skills with a can-do attitude—no request is too small or bothersome
- Observant and detail-oriented, able to identify areas for improvement while walking the space
- Strong vendor management experience (HVAC, electrical, plumbing, etc.)
- Familiarity with facilities ticketing systems
- Excellent written communication skills—capable of drafting professional emails on the spot
- Professional, intelligent, and considerate, with the ability to interact confidently and graciously with people in person and over the phone
- Proactive and motivated, eager to identify and take ownership of projects
- Skilled at prioritizing and multitasking, managing a high volume of requests without compromising quality
- Methodical and efficient, yet creative in problem-solving and execution