Facilities Specialist

Facilities Specialist

Requirements

• Microsoft, Smartsheet proficient
• Database experience
• Ability to communicate with many levels of management and within our hierarchy
• Multi-tasking – capable of setting priorities based on urgency
• Must be concise and able to direct internal and external associates with clear direction
• Personable, knowledgeable

Responsibilities

• Assisting branches on facility management to help streamline and ensure proper maintenance is being performed, documented and approved
• Review, identify, track, and report on specific inspections submitted by field in E Maint
• Answering phone calls and assisting with problem resolution on facility issues
• Providing administrative support, guidance and training to fellow associates and field
• Fixture order placement
• Email notifications to field including assembly instructions where applicable, copy appropriate NSC associates
• Fixture order invoice compilation and processing with appropriate NSC accounting department
• Asset reconciliation
• Verifying contract documentation (subcontractor/supplier listing, lien waivers, affidavits, close-out) requested has been received, follow up where needed
• Document receipt of construction contract change orders
• Record payment of construction contract invoices and send out waiver/affidavit
• Participates in and understands projects
• Reviews internal funding approval
• Coordinates construction contracts based on dollar amount or scope of work and ensures contractors meet the terms of the contract prior to the start of the work
• Entry of insurance certificates for associated contractors with notification to Project & Contract Specialists of any issue
• Distributes and collects copies to applicable parties for signature by required parties when applicable
• Other duties as assigned

Preferred Qualifications

No preferred qualifications provided.