Facility Planner/Scheduler

1-4 years of administrative experience (IFM environment preferred)
Proficiency in Microsoft Office suite (Outlook, Excel, PowerPoint, OneNote, Word)
Strong verbal and written communication skills
Analytical and problem-solving abilities
Attention to detail and ability to multitask
Professional demeanor and team player attitude
Ability to make informed decisions with discretion
Positive “can-do” attitude and self-starter mentality
Willingness to learn and grow in a fast-paced Life Sciences setting

Coordinate maintenance planning, scheduling, implementation, and documentation
Manage work orders, supplier relationships, and procurement support
Oversee system training, database management, and performance reporting
Ensure compliance with Environment Health and Safety regulations
Develop strong client relationships to facilitate efficient operations
Collaborate with Facility Managers and technicians on work planning and scheduling
Coordinate logistics with all stakeholders (MRO, janitorial, purchasing, customers, etc.)
Conduct on-site visits to gather accurate information for work orders
Procure parts and supplies through the MRO process
Interface with clients, visitors, and guests
Maintain and update CMMS work order system
Monitor performance metrics and advise management of potential SLA violations
Provide training and support to staff and clients on CMMS and other systems
Ensure contract compliance and quality control
Perform administrative tasks and special projects as needed

Familiarity with building systems and equipment preferred, but willingness to learn is essential
Ability to read and interpret drawings, work orders, sketches, blueprints, and technical manuals, or willingness to learn these skills
Knowledge of building system types and equipment, including client-specified preventive maintenance schedules and tasks, or enthusiasm to acquire this knowledge
Experience with CMMS and other facility management software