Grant Administrator – DISC Office-Pre Award

Grant Administrator – DISC Office-Pre Award

Requirements

• Bachelor’s Degree required, advanced degree preferred (MA/MS/JD/MBA/PhD)
• 1-3+ years work-related experience
• Experience in a university setting, and familiarity with the research administration function, including sponsored projects administration and policy or a related field involving regulatory work and application preparation (i.e. banking, science, etc.)
• Understanding of Federal funding agencies and regulatory bodies, and experience in developing approaches to emerging administrative and compliance requirements
• Ability to manage ambiguity and be able to juggle and prioritize multiple time-sensitive demands in a rapidly changing organization and environment
• A collaborative and inclusive professional style, ability to build strategic relationships with staff at all levels, excellent organizational and communication skills (written, verbal, listening), ability to make strategic connections, and utmost respect for discretion, confidentiality and professionalism
• Ability and inclination to anticipate future opportunities and consequences
• Resonance with the mission and goals of the Office’s priorities
• Legal, regulatory, scientific, or social science background helpful
• Familiarity with research administration and compliance concepts and business processes as well as knowledge of a university setting, including academic and central administrative functions
• Expected to be a part of diverse teams, requiring a high degree of collaboration and inspiring confidence with team members.

Responsibilities

• Supports a portfolio of sponsored projects proposals and ensures a high-quality product is delivered to the Pre-Award Services team for review and submission, including assisting in the development, preparation, finalization, and submission of the proposals.
• Obtains and reviews sponsor guidelines for all proposals; advises the PI on administrative requirements in preparing proposal submissions. Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness. Reviews proposals for consistency with sponsor guidelines on format, compliance with the FOA, font size and page limits, narrative, etc.
• Works closely with the PI to develop budgets and budget justification, ensuring accuracy. Reviews budgets for consistency with sponsor requirements; monitors for compliance with agency and University guidelines; verifies all financial information, including institutional salaries, fringe, indirect rates, etc. for the project.
• Ensures all applications meet sponsor and institutional guidelines and deadlines, including management of the Just-In-Time process.
• Confers with PI and pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.
• Monitors and facilitates the proposal routing process in compliance with university procedures.
• Continues to develop in-depth and expansive knowledge of external sponsor regulations and requirements and stays fully abreast of all proposed changes in federal and state regulations and laws affecting sponsored programs, including the Federal Acquisition Regulations, the Code of Federal Regulations and state and institutional policies and reporting requirements to ensure continued compliance.
• May contribute to the development of institutional policies and operational/administrative procedures in relevant areas, and may provide guidance regarding the interpretation of regulations, laws, and policies to the research community.
• Builds effective relationships with key Brandeis stakeholders with tact and diplomacy.
• Supports the team by sharing knowledge on the grant administration process, internal procedures, and best practices.
• All other duties, as assigned.

Preferred Qualifications

• Legal, regulatory, scientific, or social science background helpful.