Grants Manager

Grants Manager

Requirements

• Bachelor’s degree required (Life Sciences, Business, or related field preferred).
• 3+ years of experience in grants administration, medical education, or investigator-sponsored trials within the biotechnology, pharmaceutical, or healthcare industry.
• Experience working with grants management systems, submission portals, and tracking databases.
• Strong knowledge of industry regulations and compliance standards for external funding (PhRMA Code, ACCME, FDA, OIG, Sunshine Act, etc.).
• Proficiency in grants management software and tracking tools to oversee proposal workflow and documentation.
• Strong organizational and project management skills to coordinate multiple priorities effectively.
• Ability to liaise with internal and external stakeholders, including medical education providers, research institutions, and industry partners.
• Excellent written and verbal communication skills to facilitate grant-related correspondence and committee coordination.
• Strong attention to detail to ensure accurate tracking and compliance documentation.

Responsibilities

• Manage the intake and triage of grant, sponsorship, and IME/CME proposals submitted via the company’s grants management system/portal.
• Facilitate initial screening of proposals for completeness, eligibility, and alignment with company funding priorities.
• Coordinate the review and decision-making process for grants and sponsorships by working with internal stakeholders and committees.
• Ensure compliance with PhRMA Code, ACCME, AdvaMed, and other industry standards for external funding.
• Maintain accurate records and documentation for all grants, sponsorships, and IME/CME approvals, including contracts and funding disbursement tracking.
• Oversee the submission workflow for IST proposals, ensuring proper documentation and review.
• Coordinate IST committee meetings, facilitating proposal review, tracking outcomes, and documenting approvals.
• Ensure adherence to IST funding guidelines, compliance policies, and research requirements.
• Maintain ongoing communication with investigators and institutions regarding proposal status, required documentation, and next steps.
• Manage the grants and IST submission portal, ensuring seamless functionality and accessibility for external applicants.
• Track and report key metrics on grant/IST proposal volume, approval rates, and funding allocations.
• Support the automation and optimization of grants workflow processes to improve efficiency and compliance.
• Collaborate with Medical Affairs, Compliance, Legal, and Finance teams to ensure proper due diligence and tracking of funded activities.
• Assist in the preparation of audits, compliance reports, and transparency disclosures (e.g., Sunshine Act reporting as required).
• Provide guidance to external applicants and internal stakeholders on grant submission policies and requirements.

Preferred Qualifications

• Experience in oncology, medical education, or clinical research funding.
• Familiarity with independent medical education (IME/CME) accreditation requirements and funding mechanisms.
• Prior experience in grants or IST program administration within a biopharma or healthcare organization.