Grants Program Coordinator
| Company | City of Philadelphia |
|---|---|
| Location | Philadelphia, PA, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Junior |
Requirements
- Completion of a bachelor’s degree from an accredited college or university in with course work in public safety, management, planning, economics, finance, accounting, business or public administration, operations research, healthcare, political science or a closely related field.
- One year minimum of project management experience.
- Experience working within a government setting
- Experience working with intergovernmental grant programs and reimbursements
- Possession of a valid proper class motor vehicle operator’s license issued by the Commonwealth of Pennsylvania within six (6) months of start date and throughout tenure with the City of Philadelphia.
- Successful completion of FEMA Independent Study courses (IS 100.a, 200.a, 700.a, and 800.b) within first month of appointment.
Responsibilities
- Tracking a high volume of simultaneous procurements.
- Shepherding equipment and service requests through a bureaucratic procurement process.
- Ensuring procurements follow all local, State, and Federal guidelines.
- Tracking contract deliverables & invoicing.
- Conducting equipment tracking and inventory management.
- Sole Source procurements.
- Requests for Proposals.
- Contract and contract amendment reviews.
- Supporting with research and tracking from inception to execution.
- Managing equipment procurement submissions & Authorized Equipment List validation.
- Researching vendors.
- Crafting Investment Justifications.
- Tracking workgroup and subcommittee budget allocations.
- Crafting appropriate PEMA Division of Grants Management forms upon request.
- Researching allowable grant activities and costs.
- Maintaining a solid knowledge of the federal Core Capabilities.
- Cooperating and coordinating with various stakeholders at the City, State, and Federal level to help administer Grant funding.
- Crafting internal policies and procedures as needed.
- Maintaining shared files in an organized and available manner.
- Performing other duties as assigned by the Grant Program Manager.
Preferred Qualifications
- Familiarity with emergency services within the City of Philadelphia is preferred.
- Experience with FEMA and/or Emergency Management Grants is preferred.