Lead – Signature Events Producer

Lead – Signature Events Producer

Requirements

• 4+ years’ experience planning and executing high-profile, single and multi-day, in-person events
• Bachelor’s degree required
• High proficiency with Microsoft Office suite
• High proficiency with Bizzabo event registration platform or similar software programs
• Teamwork or other project planning software experience preferred
• Ability to travel up to 15%
• Ability to drive event planning and execution with minimal oversight
• Strong stakeholder engagement across team functions & position levels, including leadership
• Strong verbal and written communication
• Eager commitment to IJM’s Core Values: Christian, Professional and Bridge-Building

Responsibilities

• Facilitate event team meetings, including communications of decisions, action items, and ensuring follow-up.
• Manage internal communications to appropriate audiences and stakeholders.
• Prepare and help facilitate stakeholder briefings, including speaker/field briefings and leadership briefings as needed.
• Communicate professionally with all event stakeholders including internal, external and event audiences.
• Lead cross departmental communication to ensure proper alignment across teams.
• Develop and utilize project planning materials including budgets, timelines, trackers and production decks.
• Direct the development of registration pages or webforms to capture donor event data effectively & efficiently.
• Manage event(s) in Teamwork (project planning software) from end to end (i.e., project build out to ongoing task management through project close out.)
• Manage event reporting to show progress v. goals and budget v. actuals and any post-event KPIs.
• Ensure identification of stakeholders’ requirements and expectations for each event across departments.
• Collaborate cross-functionally with internal and external stakeholders.
• Support in the brainstorm and implementation of event concepts and themes.
• Prepare event budgets and process invoices.
• Initiate purchase orders, check requests, & honorariums.
• Research and book venues.
• Source, contract and manage external suppliers, caterers, staff, and entertainment.
• Utilize IJM registration platform to build event pages, promote event details and track ongoing registrations.
• Coordinate all logistical elements of the event.
• Manage set-up, tear-down, and clean-up operations.
• Ensure event compliance with insurance, legal, health, and safety obligations.
• Anticipate attendee needs and make preparations against potential risks.
• Develop post-event reports on the effectiveness of each event.
• Conduct post-event debriefs across each audience type (i.e. Stakeholders, producers, speakers, etc.).
• Schedule all event-related meetings.
• Approve project expenses.
• Registration reporting.

Preferred Qualifications

• Strong preference for candidates located in DMV.