Legal Executive Assistant
| Company | Veolia |
|---|---|
| Location | Trevose, Feasterville-Trevose, PA, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Mid Level, Senior |
Requirements
- Bachelor’s degree from an accredited college or university
- 3+ years of paralegal experience
- 5+ years of demonstrated office management experience
- English language fluency, French or Spanish-speaking is a plus
- Advanced proficiency in business software applications (Google Workspace, SAP, and enterprise systems, Concur)
- Must have a hands-on approach and success in working in a team-based environment
- Self-confident to make sound independent decisions
- High level of integrity and ability to handle sensitive, confidential, and proprietary information
Responsibilities
- Process and distribute legal notices, including bankruptcy notices and business license renewals
- Maintain and update litigation tracking system in both Google Docs and Galexy
- Handle confidential documents including corporate seals and non-compete agreements
- Coordinate third-party agreement processing and maintain proper documentation
- Process and track legal team invoices through dedicated channels
- Manage vendor onboarding, including documentation verification and system setup
- Execute purchase order processing through SAP and LATIS systems
- Oversee company credit card management (AMEX and Mastercard)
- Review and process insurance certificates
- Coordinate executive travel arrangements through NEO/Concur systems
- Process expense reports through both standard and French Concur platforms
- Manage office supply procurement through designated platforms
- Document quarterly CRB meetings and distribute minutes
- Handle Federal Express shipments and maintain shipping records
- Ensure accurate processing and filing of all legal documentation
- Maintain proper documentation trails for all financial transactions
- Follow established procedures for document verification and distribution
- Adhere to company policies regarding confidential information handling
Preferred Qualifications
- French or Spanish-speaking is a plus