Meetings Coordinator

Meetings Coordinator

Requirements

• 0 – 2 years of related work experience
• 1 – 3 years of experience managing a specialized program
• Event management software proficiency
• Recent Cvent registration software (event management module) experience is required
• Must have experience with virtual meeting platforms like Zoom or Webex
• Accounting and financial management knowledge or experience is required
• 1-3 year(s) within a meetings department and/or hotel/conference center
• Must be well-organized, detail-oriented with strong organizational and inter-personal skills
• Must have demonstrated capability to manage multiple projects independently and be able to prioritize time for a high volume of work
• Flexibility to work early mornings and occasional evenings and weekends
• Ability to thrive in a fast-paced environment that requires multi-tasking and juggling multiple projects with tight deadlines

Responsibilities

• Customer Service/Attendee-Exhibitor-Speaker Registration Management
• Tracking, Monitoring and Reporting Data
• Strategic Registration Website Design & Build and Logistics
• On Site Management
• Finance and Post Meeting Reconciliation
• Engage actively and contribute as needed to all required and optional organizational meetings, events, and initiatives, including those related to finance, human resources, communications, and facilities
• Significant independent internal contact with AAMC staff
• Significant autonomous contact with AAMC members and learners
• Travel to AAMC programs

Preferred Qualifications

• Current Cvent Certification preferred
• Prior meetings support experience in a non-profit or corporate environment is preferred