Occupancy Planning Manager

Occupancy Planning Manager

Requirements

• 3+ years of experience in occupancy planning, space planning, or facilities management within a corporate setting.
• Bachelor’s degree in Facilities Management, Real Estate, Architecture, or a related field.
• Proficiency in occupancy planning software (CAFM/IWMS systems), AutoCAD, and Microsoft Office Suite.
• Strong analytical skills with experience in data management, reporting, and presenting occupancy metrics to stakeholders.
• Excellent communication and interpersonal skills, with a collaborative approach to cross-functional teamwork.
• Detail-oriented and highly organized, with the ability to manage multiple projects and priorities in a fast-paced environment.

Responsibilities

• Develop, implement, and monitor occupancy plans to support current and future headcount projections, optimizing space utilization across the organization.
• Collaborate with department leads, HR, and business units to understand growth forecasts, and translate these into strategic space requirements.
• Maintain accurate occupancy data, track space utilization metrics, and provide reports on occupancy trends and space demand.
• Use scenario modeling tools to evaluate potential occupancy and space solutions, balancing employee needs with cost efficiencies.
• Lead the execution of restack activities.
• Partner with internal stakeholders to ensure efficient space allocation, keeping in mind ergonomic, environmental, and operational standards.
• Design and implement space layouts for office relocations, expansions, and reconfigurations that reflect company culture and brand.
• Provide detailed space planning solutions to optimize layout and capacity, including furniture and equipment placement, ensuring a flexible, functional workspace.
• Conduct regular space audits and occupancy assessments, proposing adjustments as necessary to enhance space efficiency and employee satisfaction.
• Use CAFM (Computer-Aided Facility Management) or IWMS (Integrated Workplace Management System) tools to maintain accurate records of floor plans, seating assignments, and space allocations.
• Generate occupancy and space planning reports for leadership, delivering insights on space utilization, headcount forecasting, and space costs.
• Contribute to developing and improving space planning standards and guidelines for consistent application across the organization.

Preferred Qualifications

• Experience in corporate real estate or workplace planning within the tech industry.
• Familiarity with design principles and ergonomic standards in workplace planning.
• Certification in Facilities Management (e.g., IFMA, CoreNet) is a plus.