Office Administrator

Office Administrator

Requirements

• Bachelor’s degree from an accredited, not-for-profit.
• 2 + years of facilities management experience or 2+ years in similar role managing a large office (250 staff/40,000 sf).
• Experience and proficiency using IWMS software
• Experience with facilities operations project planning and management.
• Effective analytical and problem-solving skills, as well as high attention to detail and organizational skills.
• Advanced proficiency in Microsoft Office suite including Excel, PowerPoint, SharePoint, etc.
• Excellent communication skills.

Responsibilities

• Responsible for day-to-day office management of the San Francisco, CA and support of smaller satellite offices
• Provide excellent customer services to our staff related to office and facilities needs.
• Oversee supplies, company-supplied food, internal office moves, guest management, parking allocations, switchboard.
• Liaison with landlords on day-to-day operations and landlord provided services such as cleaning, building engineering, security and other services.
• Manage service contractors for the office: scheduled and/or equipment maintenance & minor renovation and handyman projects.
• Oversee purchasing for the office and monitor costs, create purchase orders, review and approve invoices.
• Coordinate all in-office functions, such as space planning; seating chart; sustainability efforts; shipping/receiving & mail services; office-wide & special events; catering.
• Participate in the wellness/life/safety functions by scheduling required events: such as fire drills, floors wardens, CPR/AED training.
• Utilize & Manage day-to-day Integrated Work Management/Experience System (IWMS)

Preferred Qualifications

No preferred qualifications provided.