Office Manager

3+ years with budget management
3+ years negotiating with suppliers and vendors
2+ years with space allocation and facility management
Skill in coordinating the scheduling of shared office resources
Proficiency with contract management and document review
Experience in handling communication tools for interdepartmental coordination
Successfully set up or managed an office for a remote-first or hybrid company
History of fostering strong relationships with external service providers
Proven ability to enhance the in-office experience for employees
Experience establishing office policies and procedures that support team productivity
Experience in NYC office compliance and regulations, such as safety team creation and management, OSHA compliance, etc.

Manage NYC office space, including space planning, furniture procurement, utility setup, and workplace technology installation.
Partner with senior management in Operations, Finance, and People on ongoing lease negotiation as Invisible’s needs change and grow; lead on-the-ground search for future NYC office space
Oversee facilities staff (1 part-time person) in the SF office
Coordinate Invisible’s co-working membership in other cities, such as London, to ensure the local team and travelers are equipped
Ensuring onsite regulatory compliance as well as proper safety protocols in NYC and SF
Manage day-to-day office operations: vendor contracts, office supplies, utilities, cleaning, maintenance, and security. Serve as onsite reception in NYC as needed, >3 days/week
Own the NYC and SF office budgets, track expenditures, and support financial forecasting.
Maintain a reliable IT infrastructure and troubleshoot issues with internal or external partners.
Cultivate a welcoming, inclusive in-office culture through onboarding support, events, and communication.
Coordinate emergency preparedness and enforce safety standards for a secure work environment.
Set up and maintain an effective booking system to support smooth coordination of shared spaces (including onsite activities) and contribute to a healthy, well-organized work environment.

No preferred qualifications provided.