Office Manager/Executive Assistant

2-3+ years of experience as an Executive Assistant, Office Manager, or similar role, preferably in a fast-paced startup or high-growth environment.
Experience with executive calendaring and support in a remote environment
Strong organizational and multitasking skills with exceptional attention to detail.
Proactive problem solver who can handle multiple projects and deadlines with little supervision.
Excellent written and verbal communication skills.
Ability to manage sensitive and confidential information with discretion.
Comfort with technology and proficiency in productivity tools (Google Suite, Microsoft Office, Slack, etc.).
Strong interpersonal skills, with a professional, positive, and approachable attitude.
Ability to work well under pressure, think on your feet, and adapt quickly to changing priorities.
Experience with basic budget management and office supply ordering is a plus.
A passion for startup culture and a collaborative mindset.
NY based with the ability and enthusiasm to work in office Monday-Friday.

Ensure the office space is well-maintained, organized, and conducive to a productive work environment.
Coordinate with vendors for services such as cleaning, maintenance, and office supplies.
Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels.
Provide administrative support to the Co-Founder, VP Brand & Marketing. Coordinate meetings, appointments, and conference room bookings. Support other executive calendars as needed.
Track office-related expenses, process invoices, and reconcile accounts. Prepare reports as needed.
Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials.
Assist with onboarding new employees, including workspace setup, IT support coordination.
Manage visitors and direct inquiries to the appropriate departments or individuals. Handle incoming packages, mail, and shipments.
Take on special projects as needed to support company growth and strategic initiatives. Help with organizing company-wide initiatives or processes related to operations, HR, or culture. Provide general administrative assistance across teams as required.