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Office Specialist 2 – Security Section
| Company | Oregon State Government |
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| Location | Salem, OR, USA |
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| Salary | $4081 – $5342 |
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| Type | Full-Time |
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| Degrees | Associate’s |
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| Experience Level | Junior, Mid Level |
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Requirements
- Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
- An associate degree in any field; OR
- An equivalent combination of education and experience.
Responsibilities
- Provide clerical support across various sections at the Oregon State Penitentiary, including AIC Work Programs, Group Living, Special Housing, the Superintendent’s Office, General Services, and the Security Office.
- Order, LEDS and CJIS management, new employee screening, and assisting managers with clerical needs.
- Cover absences of other office staff.
- Manage office supply inventory and routine purchases.
- Order name tags and institutional forms.
- Retrieve and distribute section mail to the appropriate area/staff.
- Organizing and maintaining staff working files, ensuring compliance with archive retention schedules.
- Monitor work priorities and time frames to meet targeted deadlines.
- Provide clerical support to managers, assisting with documentation of staffing rosters.
- Schedule meetings, prepared agendas, and attended meetings to record official actions.
- Work independently on various assignments, including institution audits, special projects, and the preparation of reports.
- Strong communication skills (verbal and written).
- Manage and work with confidential information.
- Experience working with Microsoft Office (Word, Excel, Outlook, etc.).
Preferred Qualifications
- Law Enforcement Data System (LEDS) certification
- Knowledge or experience working with SPOTS cards/accounts
- Experience working with Automated Financial Accounting Manufacturing Inventory System (AFAMIS)
