Payroll Administrator

Payroll Administrator

Requirements

• High school diploma or equivalent; college coursework preferred
• 3-5+ years of experience in a payroll-related role
• Experience in transportation, logistics, or a similar industry preferred
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) or Google Suite (Docs, Sheets, Slides and Gmail) and ability to learn new systems quickly
• Demonstrated ten-key and data entry skills; with the ability to maintain accuracy and speed
• Ability to prioritize tasks, meet deadlines, and handle multiple responsibilities effectively
• High attention to detail and accuracy in data entry and payroll processing
• Strong problem-solving and decision-making abilities.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information
• Knowledge of union payroll policies and collective bargaining agreements (CBAs) is a plus

Responsibilities

• Manage timesheets for union and non-union employees, ensuring accuracy and compliance
• Process a minimum of 60 Driver Bus Reports (DBRs) per District guidelines and meet payroll deadlines
• Work across multiple payroll and timekeeping platforms to ensure accurate record-keeping
• Maintain compliance with district and union payroll policies
• Collaborate with internal teams, including HR, Billing, and Operations, to facilitate payroll processing
• Calculate pay discrepancies, resolve payroll-related inquiries, and ensure adherence to labor contracts
• Support HR with onboarding activities, including documentation collection and payroll system setup
• Maintain strict confidentiality in handling payroll and employee records.
• Ensure payroll adjustments are properly documented and communicated to relevant parties
• Support training initiatives by keeping payroll and trainee databases updated

Preferred Qualifications

• Knowledge of union payroll policies and collective bargaining agreements (CBAs) is a plus