Payroll and Benefits Coordinator

Payroll and Benefits Coordinator

Requirements

• Post-secondary education in payroll, human resources, accounting, or related field with knowledge of current Canadian legislative requirements
• At least 1 year payroll administration experience in multi-province employee base
• Ability to meet the deadlines while maintaining compliance and regulatory standards
• Strong team player, capable of performing in a fast-paced, deadline-driven environment
• Ability to deal with confidential information with a high degree of diplomacy
• Advanced computer skills, specifically in Microsoft word and Excel
• Excellent verbal and written communication skills
• Working towards a professional payroll designation (PCP)

Responsibilities

• Preparation of semi-monthly and monthly global payroll in a timely and accurate manner
• Reconcile payroll and benefits, and manage the flow of information to the general ledger to ensure costs are allocated to the correct account and cost centre
• Preparation of provincial and federal reporting and remittances (i.e. WCB, WSIB, EHT, ROEs, etc.)
• Assist with year-end reconciliations and tax form preparation (T4s, T4As, T2200s, WCB, WSIB, EHT, W2s, etc.)
• Monitor the [email protected] and [email protected] inbox and respond to internal and external payroll and benefit inquiries
• Monitor the payroll, benefits and immigration ticketing inbox and respond to internal tickets
• Draft internal employee letters for employment agreements, adjustments, immigration, etc.
• Coordinate and process information for new hires, resignations and terminations (i.e. calculations, letters, and ROE)
• Support benefit plan administration through Workday
• Create and maintain operating manuals for all payroll, benefit and insurance processes
• Create and maintain operating manuals for all payroll processes
• Maintain an effective and confidential filing system for all documentation relating to payroll procedures and employee files
• Preparation of documents for annual audit and other ad-hoc external payroll and tax audits
• Assist in managing and maintaining the payroll and HRIS system, as well as making recommendations to improve the scalability and efficiency of internal payroll processes
• Preparation of month-end and ad-hoc reporting
• Scan, sort and distribute incoming mail to the appropriate team members.

Preferred Qualifications

• Experience using and/or configuring Workday