Payroll Specialist

Payroll Specialist

Requirements

• High school diploma or equivalent required. Advanced degree a plus.
• Minimum of three (3) years of experience in payroll processing, garnishments & general deductions, and W-2 & I-9 maintenance.
• Fundamental Payroll Certification (FPC) preferred.
• Certified Payroll Professional (CPP) preferred.
• Bilingual preferred.
• Working knowledge of processing job costed and certified payrolls.
• Knowledge of time clock systems.
• Knowledge of the Department of Labor and Fair Labor Standards Act in regards to payroll and overtime.
• Working knowledge of personal computers and payroll database systems.
• Working knowledge of handling routine payroll tasks and effectively communicating the results.
• Proficient skills in MS Excel, Word, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong interpersonal and organization skills.
• Strong listening skills with the ability to focus on detail, demonstrate accuracy, and maintain a high level of confidentiality.
• Able to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Able to show consideration for and maintain good relations with others.
• Able to process multiple payrolls for numerous clients with various payroll schedules.
• Able to utilize the available time to organize and complete work within given deadlines.
• Able to multi-task and adapt to change.
• Able to sit for long periods of time performing sedentary activities.

Responsibilities

• Maintains payroll-related accounts and processes multi-state payroll. Responsible for reconciliation and accuracy of payroll system. Prepares forms, enters data into payroll system, computes wages and deductions, and posts to payroll records. Interacts with clients regarding payroll questions and problem resolution.
• Maintains and processes appropriate records to support all payroll transactions including salary changes, deduction changes, terminations, and name and address changes. Works with clients to resolve payroll issues and/or discrepancies. Processes garnishments.
• Collects and ensures new hire paperwork and appropriate documents are processed accurately in the payroll and timekeeping systems. Maintains W-4 and I-9 documents for all client new hires and processes E-Verify.
• Performs all other duties as assigned.

Preferred Qualifications

• Fundamental Payroll Certification (FPC) preferred.
• Certified Payroll Professional (CPP) preferred.
• Bilingual preferred.