Practice Assistant

Bachelor’s Degree required, Paralegal Studies or related field highly preferred.
One or more years of related experience required; experience in a law firm supporting paralegals and/or attorneys is a plus.
Professional, organized self-starter with the ability to interact with attorneys, staff, and clients at all levels in a fast-paced, challenging legal work environment.
Ability to work on a computer for extended periods of time.
Excellent interpersonal and customer service skills.
Proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint).
Excellent attention to detail and strong time management skills.
Excellent analytical, written, and verbal communication skills.
Ability to manage confidential and sensitive information with the appropriate discretion.
Ability to sit and stand for extended periods of time.

Interface with clients, firm resources, and vendors on attorneys’ behalf
Book travel
Create expense reports
Manage calendars and scheduling
Prepare engagement letters, open new matters, interface with New Business and Conflicts
Prepare basic correspondence such as client letters and memos
Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents)
Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.)
Enter, edit, release, and revise attorney time entries
Interface with finance department and assist with billing
Set up and maintain document workspaces and serve as file keeper for case matters
Manage email distribution lists for teams and maintain up-to-date contact information for clients and vendors
Maintain list of court login/passwords and keep admissions up to date
Maintain memberships of bar associations, CLE credits and dues, etc.
Assist with hearing and trial logistics
Handle printing, copying, and binder creation
Process vendor invoices
Prepare audit letters