Procurement Agent

Procurement Agent

Requirements

• Requires in-depth knowledge and hands-on experience with the solicitation and procurement of services, including contract drafting, negotiation, execution, and management.
• Requires working knowledge of local, state, federal, and cooperative procurement exemption and contracting methodologies.
• Skilled in using the Microsoft Suite, specifically Word, Excel, Outlook, and Teams.
• Highly motivated and teachable professional able to function with minimal supervision in partnership with all levels of the organization.

Responsibilities

• Facilitates procurement and contracting activities from intake to execution for all city departments as requested and at the citywide level as determined necessary.
• Provides consultation on activities that impact procurement processes to include contracting decisions, project planning, requirements development, and scope development.
• Performs all procurement activities with the highest level of integrity utilizing statutory guidelines, policies, procedures, and best business practices.
• Develops solicitation documents and facilitates informal and formal solicitation processes as required.
• Interfaces at all organizational levels to accomplish City Procurement and contracting objectives with the goal of optimizing procurement challenges, implementing process improvements, initiating cost savings measures, and securing best value products, solutions, and relationships.
• Performs in-depth research, fact finding, informal requests for information and other due diligence as may be required to support project requirements and contracting strategies.
• Coordinates and facilitates all project meetings, helps prepare evaluation criteria and processes, advises project teams on acceptable processes, and coordinates other formalized process activities required to complete a project.
• Develops and negotiates all contractual documents as may be required.
• Identifies potential risks and makes recommendations for risk mitigation in collaboration with City Legal, Risk Management, Internal Audit, and stakeholders.
• Facilitates and supports dispute resolutions and vendor protests, working to ensure a strong contractually guided professional business relationship with all vendors.
• Acts as a liaison between the city and vendors to ensure best value contracts to achieve win/win relationships.
• Performs secondary contract administration, monitoring, and reporting as required.
• Prepares all necessary documents for requesting City Council approval for contract award, attends Council meetings for or with requesting departments as official procurement representative.
• Responsible for proactively forecasting and managing all project assignments and keeping systems updated related project tracking.
• Collaborates with the City’s Charlotte Business INClusion Program to ensure participation and inclusion of MWSBE’s in contracting opportunities.

Preferred Qualifications

• Bachelor’s Degree and one to three years of related experience.
• Candidates with previous purchasing experience with a government entity and/or services specific purchasing experience are highly desired.
• Professional certification (i.e. C.C.M., CLGPO, C.P.M, CPPO, and CPPB) is strongly desired.