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Production Coordinator – Production Management
| Company | Conde Nast |
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| Location | New York, NY, USA |
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| Salary | $67500 – $68500 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Junior, Mid Level |
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Requirements
- Minimum of 2 years of relevant Production Management experience in the television, media, or digital video production realm required
- College degree required
- In-depth understanding of payroll practices and labor laws
- Knowledge of physical production protocols, equipment, contracts, releases, accounting/finance practices, and business affairs requirements
- Must be computer savvy with skills in G-Suite by Google Cloud (Google Sheets), and various project management softwares
Responsibilities
- Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally
- Support Production Management team with various projects, shoots, and departmental needs
- Assist with preliminary budgeting and vetting of projects
- Source crews, equipment, and production services as necessary for production
- Research and file for permits as needed
- Research local production guidelines for compliance
- Arrange resources and logistical support as necessary for production
- Maintain and update departmental crew lists
- Initiate Payroll Paperwork to Freelance Crew and DayPlayers
- Follow-up to ensure that Start Paperwork is completed in advance of work
- Follow-up to ensure that Timecards are submitted in a timely manner
- Maintain and update departmental contact, vendor, and resource lists
- Establish new Vendor accounts and provide instructions regarding invoicing process, policies, technical specs, etc.
- Originate Vendor Contracts
- Initiate Purchase Orders for expenses
- Track and report expenses, code & process invoices, and reconcile PCards
- Maintain various departmental shoot calendars, spreadsheets, reports, and documents
- Archive production documents such as call sheets, wrap reports, and releases, and follow-up as necessary with production teams to ensure business requirements are being met and delivered in a timely manner
- Additional duties as required to maintain efficient and effective production environment
Preferred Qualifications
- Ideal Candidate must be highly organized, extremely detail-oriented, and efficient
- Ideal Candidate should be self-starter who takes initiative
- Ideal Candidate must work well under pressure to meet deadlines
- Ideal Candidate must have professional and effective communication skills
