Program Coordinator

Program Coordinator

Requirements

• Must be able to obtain and maintain a Public Trust Clearance.
• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Five to seven (5-7) years of experience in program administration, project support, or a similar role.
• Strong organizational skills, with a keen attention to detail and the ability to prioritize tasks effectively.
• Proven ability to manage multiple tasks, meet deadlines, and drive program goals forward in a dynamic environment.
• Excellent communication skills, with the ability to interact effectively with internal and external stakeholders.
• Proficiency in project management tools (e.g., Microsoft Project, Asana, Trello) and Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong problem-solving skills, with the ability to handle issues and challenges as they arise in the program.
• Ability to work independently and collaborate with cross-functional teams to achieve program objectives.

Responsibilities

• Provides day-to-day administrative support to the Program Manager and the team, ensuring that all program activities are organized and aligned with program objectives.
• Assists in developing and maintaining program schedules, ensuring deadlines are met and all stakeholders are informed of progress and changes.
• Coordinates meetings, track action items, and maintain up-to-date project documentation and files.
• Organizes and prioritizes tasks to ensure that all program requirements are met promptly and efficiently.
• Monitors program activities and ensure they are executed according to plan, identifying any potential risks or issues and addressing them proactively.
• Assists with budget tracking, procurement activities, and resource allocation to support program operations.
• Facilitates communication between program stakeholders, ensuring information is shared effectively and all team members are aligned.
• Prepares reports and presentations for senior leadership, summarizing program progress, key milestones, and any issues requiring attention.
• Maintains detailed records of program activities, ensuring data is accurate and up to date for program tracking and reporting.
• Provides support with logistics, including coordinating travel arrangements, organizing resources, and managing vendors as needed.
• Contributes to continuous improvement by providing feedback on processes and suggesting improvements to streamline program administration.

Preferred Qualifications

No preferred qualifications provided.