Program Coordinator II – National Center for Infrastructure Transformation – Ncit

Program Coordinator II – National Center for Infrastructure Transformation – Ncit

Requirements

• Bachelor’s degree.
• Four years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Verbal and written communication skills.

Responsibilities

• Provides support and coordination of a variety of business activities requiring independent judgment, including generating and reviewing business documents, technical reports and assisting in monitoring accounts and budget data as directed by the Center Director.
• Work with staff from units internal and external to the Center to develop and implement project management tools for the Center and integrate these tools with other PVAMU systems.
• Aid in the proposal development process by brainstorming, developing, and providing innovative ideas to potential sponsors and partners; meeting with potential research sponsors; building potential teaming relationships with other partners; authoring effective research proposals; and proactively developing and presenting research needs statements to potential sponsors.
• Interact with sponsors and potential clients, including preparation and delivery of presentations to existing and potential sponsors, as well as in academic and conference settings.
• Assist with updating and maintain the Center’s Standard Operating Procedures (SOP) document.
• Serves as Center Liaison with the Office of Sponsored Programs, Accounts Payable, Procurement, Treasury Services, Compliance Office, and Human Resources.
• Assist the Budget Specialist with reviewing and auditing the reconciliations of monthly expenditures.
• Utilizing project management principles and strategies to assist with project tracking and reporting.
• Develops and maintains document management systems.
• Use these document management systems to maintain all proposal and project files for use by the Director.
• Submit reports according to the University Transportation Center (UTC) reporting requirements and deadlines.
• Take the lead on preparing all Center reports.
• Works with the Director to draft, finalize, and submit Semi-Annual Progress Report as well as the annual Performance Indicators Report.
• Gathering information from competitive project researchers and consortium partner Associate Directors for use in the reports.
• Coordinates and prepares ad hoc reports requested by USDOT.
• Records and tracks Center performance measures.
• Update relevant Transportation Research Board and DOT databases with project products at the beginning and at the completion of each project.
• Monitor submission of competitive project progress reports.
• Follow up with partners to resolve any performance issues.
• Maintain project summaries on website for all consortium proposal projects.
• Provides project management support to all consortium principal investigators (PIs) using schedule, financial and work product tracking, and management tools.
• Coordinate with all consortium partner PIs on project proposal preparation, project management and administration, budgets, payroll, deliverables, and reporting.
• Receive, review, and process project proposal & budget submissions.
• Coordinate with PIs to revise proposals and budgets as needed.
• Review project research reports from PIs.
• Maintain a checklist of reporting requirements for each PI and notify PIs of deadlines and resources for completing reports.
• Track and report overdue deliverables.
• Assist the Communications Manager with the design/maintenance of the Center website, creation of brochures, posters, press releases and other documents to advertise the Center and its activities.
• Assist in development of outreach and technology transfer materials to disseminate research results.
• Work with the Budget Specialist II to utilize Canopy and Excel spreadsheet records to assess the status of budgets under the purview of the Center Director.
• Work with the Budget Specialist II to create spreadsheets and charts to report this information to the Director, sponsors and others as requested.
• Participate in staff development training workshops and courses to improve skills.
• Performs other duties as assigned.

Preferred Qualifications

• Master’s degree in a scientific, business administration or closely related field.
• Four or more years of related work experience, professional, non-clerical in general office.
• Experience managing sponsored research projects.
• Job experience demonstrating attention to detail.
• Job experience with financial and purchasing systems (such as Maestro, Canopy, FAMIS, Concur, Aggie Buy).
• Familiarity with Institutional Review Board (IRB) and compliance procedures.