Project Coordinator

Project Coordinator

Requirements

• Bachelor’s degree in business administration, Engineering, or a related field is preferred.
• Equivalent work experience will be considered without a degree.
• Minimum of 2-3 years of experience in a project coordination or similar administrative role, preferably within an engineering or construction environment.
• Experience with ERP systems and financial management software is highly desirable.

Responsibilities

• Assist in preparing and managing cost estimates for project proposals.
• Collaborate with project managers and engineers to gather necessary data for proposal development.
• Ensure accuracy and completeness of cost information.
• Facilitate effective communication across all levels of the project team.
• Prepare and distribute project-related communications, including meeting agendas, minutes, and status reports.
• Set up and maintain project information in the ERP system.
• Ensure that all project data is accurately entered and updated.
• Generate project-related reports from the ERP system as required.
• Collect and compile field reports from project sites.
• Ensure timely and accurate submission of field reports.
• Assist in analyzing field data to identify trends and issues.
• Prepare and issue invoices for project-related work.
• Track and manage the invoicing process to ensure timely payment.
• Address and resolve any invoicing discrepancies.
• Monitor accounts receivable and follow up on outstanding invoices.
• Communicate with clients to ensure prompt payment.
• Assist in developing strategies to improve collections processes.

Preferred Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Detail-oriented with a high level of accuracy.
• Ability to work independently and as part of a team.