Project Coordinator-Land

Project Coordinator-Land

Requirements

• Minimum of three years of administrative experience, preferably with a homebuilder.
• High school diploma or GED required; bachelor’s degree preferred in Civil Engineering, Architecture, Land Planning, or Project Management.
• Intermediate proficiency in Microsoft Office (Word and Excel); familiarity with JDE and Access is a plus.
• Notary certification preferred but not required; willingness to become a notary if needed.
• Strong grammatical, spelling, written, and verbal communication skills.
• Maintain a professional and positive attitude, punctuality, and regular attendance.
• Excellent organizational, written, oral, and mathematical skills, with the ability to handle priorities under pressure.
• Works well with others (Team Player)
• Valid, unrestricted motor vehicle license
• Ability to follow supervisor directions.

Responsibilities

• Provide support in securing jurisdictional permit(s) and plan approvals architecture, engineering, grading, and related tasks.
• Communicate effectively with City and County departments, utility agencies, consultants, engineers, trade partners and other relevant entities.
• Provide administrative assistance to the department and executive leadership team, including handling documents and supporting departmental functions.
• Oversee vendor setup, maintain contact lists, and manage contracts and insurance requirements.
• Prepare and process check requests, wire transfers, and fee-related documents, update budgets with contracts, POs, and invoices.
• Organize, file, and track land-related proposals, contracts, and other documents both electronically and in hard copy.
• Interface with accounting for vendor approvals, payment processing, and invoice management, including data entry into JD Edwards.
• Set up and maintain contract files, process change orders and purchase orders and ensure accuracy in documentation.
• Monitor and manage safety certifications, surety tracking, permit expiration dates, and other compliance-related tasks.
• Support in the creation of new HOA(s) and management of current HOA’s – which includes preparing and reviewing HOA budgets, CC&R’s, Bylaws, Reserve Studies, annexation documents, etc. In addition, coordination with HOA management company and homeowners with ARC and other related requests.
• Coordinate, obtain and manage bonds – assist in project close out process
• Provide support for community turnover meetings to other internal departments
• Perform other duties as assigned.

Preferred Qualifications

• Bachelor’s degree preferred in Civil Engineering, Architecture, Land Planning, or Project Management.
• Notary certification preferred but not required; willingness to become a notary if needed.