Property Associate

Proficient knowledge of Microsoft Word, Excel, and PowerPoint
Willingness to learn new software applications for Clients
Ability to work flexible hours when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks
A high school diploma is required
2+ years of experience supporting a commercial property management team is required
Advanced oral and written communication skills
Strong organization and time management skills

Providing direct administrative support to Managers
Tracking and maintaining Certificates of Insurance (COI) for both tenants and contractors
Ensuring proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables
Regularly checking and responding to emails
Preparing express mail packages and managing office supplies for mailing needs
Ensuring compliance with management audit requirements
Assisting team members with budget preparation for the property
Managing accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment
Handling W-9 forms from vendors
Printing Aged Delinquency reports and sending delinquency letters to tenants
Preparing manual adjustment forms for miscellaneous tenant service requests
Assisting with accounts receivable processes
Providing superior customer service to tenants, clients, contractors, and vendors
Reviewing and updating the Tenant Handbook as necessary
Preparing tenant memos and correspondence as directed
Coordinating tenant move-ins and move-outs, acquiring necessary authorizations and documents
Maintaining and updating tenant, employee, and contractor contact lists regularly
Performing any other duties as assigned by the Manager

Experience in the Property Management market is considered a plus
Experience in Microsoft office, Excel, certificates of insurance, tenant interaction, Yardi, AP/AR preferred