Property Associate

Property Associate

Requirements

• Effectively deals with tenant concerns by exhibiting a professional, mature, courteous, gracious, and efficient manner.
• Provide direct administrative support to Managers and other property management team members.
• Track and update Certificates of Insurance on a regular basis for both Tenants and Contractors.
• Responsible for ensuring all document/paperwork for the property is electronically filed daily.
• Ensure compliance level of management audit (Compliance Excellence Program) is maintained and prepares all files and records in preparation for quarterly audits.
• Assist property management staff in preparation of annual Operations Audit.
• Assists team members with budget preparation and CAM reconciliations as requested by Manager.
• Responsible for drafting and compiling vendor service agreements for all property related projects and maintenance.
• Have knowledge in Yardi.

Responsibilities

• Monitor work order requests and work with vendors to complete tasks.
• Close out completed work orders on a weekly basis and update work orders.
• Provide superior customer service to all tenants, clients, contractors, and vendors at all times.
• Responsible for planning and coordination of all schedule tenant projects at the property.
• Responsible for maintaining the Building’s Tenant Relations plan with guidance from PM/GM.
• Review, update, and revise tenant handbook as necessary.
• Coordinate distribution of updates or revisions to all tenants.
• PA should ensure all items on the Tenant Move In/ Move Out Checklist are completed for each new tenant.
• Keep and maintain Property Workbook updated as changes occur to ensure tenant, vendor, and emergency contacts are always current.

Preferred Qualifications

No preferred qualifications provided.