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Proposal Specialist
| Company | Shield AI |
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| Location | Washington, DC, USA |
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| Salary | $85000 – $130000 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Mid Level, Senior |
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Requirements
- Bachelor’s degree in English, Journalism, Technical Writing, Business Administration/Management, or related discipline.
- 2-5 years of Federal contracting experience preferred, with a focus on defense contracting. Alternatively, 10+ years of technical writing and editing experience, with familiarity in federal government requirements, will be considered.
- Familiarity with FAR-15 and DFARS regulations, involving expertise in federal acquisition processes and defense contracting compliance.
- Strong technical editor with the ability to author technical content for requests for information, abstracts, quad charts, statements of work, and technical proposal volumes.
- Must demonstrate a basic technical understanding of military or commercial systems (e.g., UASs, aviation, software) and technical writing/editing practices and standards.
- Ability to communicate complex ideas effectively – both verbally and in writing.
- Outstanding record of academic and professional achievement.
- Exceptional analytical and quantitative problem-solving skills.
- Ability to work collaboratively in a team environment.
- Ability to work effectively with people at all levels of the organization.
- Proven track record of diligence, trustworthiness, high standards, kindness, and commitment to Shield AI’s mission and core values.
Responsibilities
- Developing and editing proposal content: Writing, editing, and refining proposal narratives, ensuring clarity, coherence, and compliance with RFP requirements.
- Proposal planning and administration: Supporting the planning, scheduling, and coordination of proposal efforts, including managing timelines, resources, and documentation.
- Compliance management: Ensuring proposals adhere to RFP specifications, government regulations, and company standards.
- Collaboration with stakeholders: Engaging with proposal manager, subject matter experts, technical teams, and other internal and external stakeholders to gather necessary information and ensure proposal accuracy and completeness.
- Proposal coordination: Coordinating cross-functionally between departments to gather necessary inputs, review proposal drafts, and finalize submissions.
- Documentation and reporting: Documenting proposal findings, communicating results to management or proposal teams, and preparing technical presentations as required.
- Training and support: Providing training and support to departmental staff on proposal development processes, procedures, and best practices.
- Research and promotional material: Developing research and promotional content, including marketing brochures and displays, to showcase the organization’s projects and technical capabilities.
- Confidentiality: Maintaining strict confidentiality of sensitive information and ensuring compliance with laws, regulations, and other applicable obligations.
Preferred Qualifications
- Preference given to candidate with an active Secret Security Clearance (minimum) with the ability to obtain a higher clearance.
- Strong technical background especially with Medium and Large Segment (Group 3-5) Unmanned Aircraft Systems (UASs).
- Familiarity with Foreign Military Sale/Funded (FMS/F) cases and relevant proposal submission experience.
- Demonstrated deep understanding of military operations and acquisition processes, facilitating strong customer relations.
- Demonstrated understanding of specific DoD operational scenarios and systems.
