Purchasing Manager

Purchasing Manager

Requirements

• High School or GED equivalent required
• Associates degree required (Bachelor’s preferred)
• 5-10 years of Procurement related experience required (preferably in an Industrial setting)
• Knowledge of Purchasing Policies and Procedures
• Computer proficiency with Google Suite and Microsoft (specifically Sheets / Excel and Docs / Word), knowledge of Inventory/Work Order Database (CMMS) and purchasing and accounting systems
• Demonstrated vendor management, negotiation and analytical capabilities
• Proficiency to read, edit, negotiate contracts, proposals and insurance
• Strong team player and leader
• Excellent interpersonal and communication skills
• Time management: the ability to organize and manage multiple deadlines
• Strong internal and external customer orientation
• Ability to effectively present information
• Ability to establish and maintain effective working relationships with any/every level of the organization
• SAP Ariba experience a plus

Responsibilities

• Solicit communication and coordinate with department managers relative to needs, priorities, development of work scope, preparation of estimates, delivery and tracking. Coordinate with inter departments, vendors, management and other corporate personnel throughout the procurement and execution process.
• Lead competitive solicitation: Draft requests for proposals (RFPs), evaluate responses and make recommendations to management team
• Schedule business meetings with vendors, compile necessary material and arrange for other staff members to attend when necessary.
• Generate purchase orders / service agreements; fair distribution of work load among team
• Ownership of all purchasing functions (requisition, negotiate contract price and terms, generate PO, change orders, cost control, freight, resolve discrepancies, develop strong business relation with vendor including plant walk-through, regular meetings with team members, keep up with market trends, lease vs buy analysis, etc.).
• Ownership of various plant services (warehouse inventory, lawn maintenance, vending machines, pest control, employee uniform, cell phones, janitorial service, appliances, furniture, signs, utilities, temporary office trailers, etc.)
• Ensure that all contract administration procedures are followed and executed in a professional and ethical manner. Advise and assist project managers in monitoring adherence to established managing contract compliance. Train facility staff on purchasing and contract procedures
• Ownership of setting up new vendors (completion of new vendor package, Safety Pre-Qualification package, certificate of insurance)
• Cost Savings (seek and capture opportunities to save money through price reductions, competitive bidding, and use of National Suppliers). Track savings
• Supervise work and activities of Purchasing Agent(s) in all aspects of the day to day operation of the Purchasing group. Coordinate daily to ensure timely and effective completion of daily tasks/special projects. Discuss work in progress; facilitate new purchasing procedures. Evaluate performance.
• Establish frequent communication with Corporate Purchasing to insure compliance with policies and leverage use of preferred suppliers
• Ensure supplier compliance with all site specific Safety Requirements
• Keep a log of all Certificates of Insurance for vendors performing work in the plant.
• Handle transactions in disposing of obsolete/dead stock/equipment (return to vendor, auction etc)
• Match Exception and Queue manager. Liaise with corporate accounts payable department (SSC personnel) to ensure a successful three way match between PO, Receipt and Invoice which assists in accurate and timely payment of invoices.
• Participate in review of financial results and spend analysis
• Prompt response to phone calls and emails.
• Prepare, review, and code Purchasing P-Card Transactions. Reconcile Transaction Reports.
• Be available for emergencies and major maintenance events
• Other duties/projects as assigned.

Preferred Qualifications

• CPM a plus