Scheduling Coordinator

Scheduling Coordinator

Requirements

• Bachelor’s degree in television production or related field of study preferred, or equivalent experience
• 2+ years of relevant experience
• Understanding of television production and the roles of technical crews
• Strong ability to interact effectively with various levels across the organization
• Proficiency in verbal and written communication; excellent phone etiquette
• High competency in Microsoft Office applications (Outlook, Excel, Word)
• Capability to maintain composure and efficiency under pressure
• Excellent critical thinking and problem-solving skills
• Strong conflict/resolution skills
• Must be very organized, self-driven, and adept at working with others
• Flexibility with work hours, willingness to work nights and weekends, and adaptability to a 24/7 work environment

Responsibilities

• Organize the schedule for technical operators, including both staff and freelancers
• Facilitate the coordination of tech operations time off requests using WorkDay and Advance Booking Calendars
• Handle sick calls from technical operations staff and arrange cover for their shifts
• Work closely with tech managers and supervisors by communicating daily crewing needs
• Keep producers up-to-date with any changes in the daily work schedules
• Collaborate with the scheduling manager to fill open shifts and adjust to new programming changes
• Manage daily production requests for pre-taped content, rehearsals, and program location changes using internal systems
• Act promptly to scheduling needs during breaking news events
• Keep the Fabric/Mediapulse scheduling system current by applying software updates
• Available for occasional on-call responsibilities to address urgent needs outside of regular hours
• Carry out additional special projects or duties as assigned.

Preferred Qualifications

• Bachelor’s degree in television production or related field of study preferred, or equivalent experience